Navegation

1 Introduction
2 EU-funding Programs and Projects
3 Overview
4 Governance and Project Organisation
5 Initiating Phase – Activities and Artefacts
6 Planning Phase – Activities and Artefacts
7 Executing Phase – Activities and Artefacts
8 Closing Phase – Activities and Artefacts
Post-closing obligations
9 Monitoring and Control – Activities and Artefacts
Appendixes

6.2.1 Preparing Stage Kick-off meeting

The Preparing stage starts with an official Preparing Kick-off Meeting, the aim of which is to:

Ensure that all project partners are on board and understand their role in the project.
Discuss the partnership agreement and the project governance model.
Examine the project scope and the project plans.
Identify project risks.
Team building and expectation management.

At this early stage, past experiences of EU-funded projects, and especially Lessons Learned from previous similar projects, will significantly help the project team.

This Designing Kick-off Meeting should be planned and run effectively as it is critical that all actors involved in the Preparing stage are aligned. PM² for EU funds provides templates for the Meeting Agenda and the Minutes of Meeting (MoM).

Key participants	Description
EU Project Manager (EUPM)	Organise the meeting
Partner EU Project Managers (PtEUPM)
Project Core Team (PCT)
Domain Coordinator (DC)
Project Target Group (PTG)
Consortium Representatives	Required Participants
Project Support Team (PST)
Financial Manager (PST-FM)
Communication Manager (PST-CM)	Required to attend.
Other project roles or stakeholders	Optional participation (as per the project’s needs).
Desk officer (DO)	Can be invited to join

Inputs

Steps

ARSCI

Preparing stage	CA	PSC	GO	DC	PTG	CR	EUPM	PtEUPM	PCT	PST
Preparing stage Kick-off Meeting	n.a.	A	C	S	C	C	R	S	C	C

6.1.5 Financing Decision

6.2.2 Grant Agreement