Navegation

1 Introduction
2 EU-funding Programs and Projects
3 Overview
4 Governance and Project Organisation
5 Initiating Phase – Activities and Artefacts
6 Planning Phase – Activities and Artefacts
7 Executing Phase – Activities and Artefacts
8 Closing Phase – Activities and Artefacts
Post-closing obligations
9 Monitoring and Control – Activities and Artefacts
Appendixes

6.1.1 Designing Kick-off meeting

The Designing stage starts with an official Designing Kick-off Meeting, the aim of which is to:

Ensure that everyone understands the call for proposals and the project idea.
Clarify the expectations of all project partners and key project stakeholders.
Discuss the project idea.
Examine the structure and content of the Project Application Form.
Identify project risks.
Share the work for submitting the Project Application Form within the deadline.

At this early stage, past experiences of EU-funded projects, and especially Lessons Learned from previous similar projects, will significantly help the project team. All project partners should contribute their experience.

This Designing Kick-off Meeting should be planned and run effectively as it is critical that all actors involved in the Designing stage are aligned. PM² for EU funds provides templates for the Meeting Agenda and the Minutes of Meeting (MoM).

Key participants	Description
EU Project Manager (EUPM)	Organise the meeting
Partner EU Project Managers (PtEUPM)
Project Core Team (PCT)
Domain Coordinator (DC)
Project Target Group (PTG)
Consortium Representatives (CR)	Required Participants
Communication Manager (PST-CM)	Required to attend (if assigned)
Other project roles or stakeholders	Optional participation (as per the project’s needs).
Financial Manager (PST-FM)	Required to attend (if assigned)

Inputs

Steps

ARSCI

Designing stage	CA	PSC	GO	DC	PTG	CR	EUPM	PtEUPM	PCT	PST
Designing stage Kick-off Meeting	n.a.	A	C	S	C	C	R	S	C	n.a.

6 Planning Phase – Activities and Artefacts

6.1.2 Project Stakeholder Matrix